About Phorest

Phorest powers 11,000 hair and beauty salons, spas and medi-aesthetic clinics using our software across the globe. Our aim is to capture 25% of the market globally – that’s one million salons and a billion-dollar company.

We are growing and would like to add a new member to our team. You will join a group of highly motivated individuals, to help us grow Phorest faster.

The Opportunity

The Events and PR Executive will be responsible for supporting the planning, coordination, and execution of our high-profile customer conference and related events. You will work closely with internal teams, external vendors, sponsors, and speakers to ensure that all aspects of the event are executed seamlessly. This is an exciting opportunity to play a key role in delivering memorable experiences for our customers while showcasing our brand and products. They will also have responsibility for planning and executing a press release calendar to support global and regional brand initiatives. They will work closely with regional marketing teams and publications to ensure the Phorest message gains placements in relevant industry publications and platforms.

This is a 12-month fixed term contract covering for a maternity leave.

What You'll Do

• Event Planning and Coordination: Assist the Events & PR Manager in the development and execution of the company’s flagship customer conference weekend and any related ancillary events.

• Briefing Documents: Create detailed briefing documents that outline key event elements, timelines, logistics, and objectives for all stakeholders.

• Timeline Management: Manage timelines to ensure that all tasks and deliverables are on track, ensuring deadlines are met and milestones are achieved.

• Vendor & Venue Liaison: Serve as the primary point of contact for vendors and venues, ensuring smooth operations, negotiating contracts, and managing logistical needs.

• Content Brief Creation: Build content briefs for speakers, panels, and sessions to ensure content aligns with event goals and is impactful for the target audience.

• Speaker Logistics: Coordinate speaker logistics, including travel, accommodation, and materials. Assist in preparing speakers for their sessions and managing their schedules.

• Sponsor Liaison: Work closely with sponsors to ensure they receive all necessary support, materials, and recognition throughout the event, creating a positive experience for them.

• Cross-Functional Collaboration: Collaborate with the marketing, design, and social media teams to develop a comprehensive marketing plan for our Salon Owners’ Summit event, including digital content, promotions, and engagement strategies. Identify opportunities for external communications around our product releases and company initiatives to build a solid Press Release calendar.

• Event Budget & Reporting: Assist in tracking and managing event budgets and provide regular updates on progress, including metrics and post-event analysis.

• On-Site Event Support: Provide on-the-ground support during the event, ensuring that all logistics are in place, handling last-minute changes, and ensuring a smooth execution of the program.

• Events PR: Collaborate with regional teams to amplify events exposure through press releases, media partnerships, and interviews.

• Proactive PR Engagement: Provide PR toolkits, messaging, and media engagement guidance to regional teams, including seasonal press releases, product launch press releases and content for media partnerships across our global network.

Who You Are

• Experience: 2+ years of event planning experience. Experience working with customer-facing events, conferences, tech or corporate and/or within the beauty industry highly preferred.

• Project Management Skills: Strong ability to manage multiple tasks, timelines, and stakeholders. Detail-oriented with a proven ability to multitask and meet deadlines.

• Communication Skills: Excellent verbal and written communication skills. Ability to create clear, concise briefing documents and liaise with internal and external teams effectively.

• Vendor & Venue Management: Experience working with external vendors, contractors, and venues to coordinate logistics, contracts, and deliverables.

• Team Player: Proven ability to work effectively within a cross-functional team environment, collaborating with marketing, design, PR, and regional teams.

• Problem-Solving: Proactive and resourceful in troubleshooting issues and finding solutions to event-related challenges.

• Technology Skills: Familiarity with event management software and tools (e.g., Eventbrite, Asana, Trello) is a plus. Proficient in MS Office Suite and Google Workspace.

• Creativity: Ability to bring fresh ideas to the table and contribute to the creation of engaging event content and experiences.

• Flexibility: Ability to adapt to changing priorities and thrive in a fast-paced, dynamic environment.

Preferred Qualifications:

• Experience working in the beauty industry.

• Familiarity with CRM tools, attendee management systems, and event marketing automation platforms.

• Prior experience managing speakers, sponsors, or partners at large events.
  

Benefits

🧘Your wellbeing is important to us - we provide private healthcare, 2 Wellness Days, an employee assistance program and a free online GP service.

💰As part of our Financial Wellbeing, we provide competitive Compensation, an Employee Share Purchase Scheme, Pension, Life Assurance, and Income Protection.

🚵🏿  We help you travel by providing a bike to work scheme as well as tax saver transport tickets. 

🦸‍♀️We support the women who work in Phorest by offering 2 weeks leave for Fertility Treatment, Pregnancy Loss and Menopause.

🍼We care for your family and provide Enhanced Maternity and Paternity Benefits. 

🌳We grow our own timber! We provide a great learning environment and extensive development opportunities. We run development programs and provide access to many online resources including LinkedIn learning.

🏠Moving house? Phorest employees get 3 moving days.

Phorest is an equal opportunity employer. For this position, flexi-time and working from home is possible. We are also open to remote work. Get in touch to ask for more information or to chat about your future with Phorest!

Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalised folks tend to only apply when they check every box. So if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great fit.